Application guides
Other application guides
Documents to submit
For a Quick Response Grant (QRG) funding request:
Annual Accounts
These accounts must:
- be no older than 16 months at submission of the funding request.
- be signed by the Chair.
- meet the content requirements of New Zealand's reporting standards for not for profit organisations. These content requirements can be found at xrb.govt.nz.
*If the constitution, rules or trust deed stipulates the organisation must have compiled, reviewed or audited accounts, the organisation must provide that report with their funding request.
One letter of support
This must be on applicable letterhead, signed, dated and no more than six months old, from a community organisation you work with. This must confirm what kind of reputation your organisation has beyond the service you provide and the benefits your service or programme delivered.
Detailed project/services budget
The budget is a 'forward thinking' document that will need to provide details of the income you are budgeting to receive (note all income sources, including this funding request) and the expenditure your organisation is budgeting to spend.
The budget must include the following:
- Your organisation's name.
- The months and years to which this budget applies - noting that we do not fund retrospectively, so ensure this is reflected in the budget date/s.
- If you're applying for multi-year funding, a budget for each year is required.
Not sure what a budget should look like? Check out the resources below:
Quotes(s) for specific equipment or services where applicable.
A quote for the item/s you want to be funded. Please note if your organisation is GST registered any approved grant will exclude GST.
For a Community Grant (CG) funding request:
Annual Accounts
These accounts must:
- be no older than 16 months at submission of the funding request
- be signed by the Chair
- meet the content requirements of New Zealand's reporting standards for not for profit organisations. These content requirements can be found at xrb.govt.nz.
* If the constitution, rules or trust deed stipulates the organisation must have compiled, reviewed or audited accounts, the organisation must provide that report with their funding request.
Two letters of support
These must be on applicable letterhead, signed, dated and no more than six months old; from community organisations you work with. These must confirm what kind of reputation your organisation has beyond the service you provide and the benefits your service or programme delivered.
Where applicable, one letter of support can be from rūnanga/iwi trust board; regional/national organisation; council or government outlining how your project aligns to local, regional or national strategies.
A letter of support from Heritage New Zealand is required if your funding request is for a heritage project, including building restoration. If you are unsure, please call our office on
Detailed project/services budget
The budget is a 'forward thinking' document that will need to provide details of income you are budgeting to receive (note all income sources including this funding request) and expenditure your organisation is budgeting to spend. Please ensure that the budget notes your organisation name and applicable budget date/s (we do not fund retrospectively, so ensure this is reflected in the budget date/s).
Not sure what a budget should look like? Check out the resources below:
Quotes(s)
For specific equipment or services where applicable. A quote for the item/s you want to be funded. Please note if your organisation is GST registered any approved grant will exclude GST.
If applicable to your application
Project evaluation report or plan
Describe the tools you will use and activities you will undertake to help you understand how you are achieving your outcomes. You may want to attach your evaluation plan with your application.
Audited accounts
If the accounts are not audited, and the request is ≥ $300,000, we may ask for additional information to determine the financial management practices of the applicant.
Government contracts
If you hold Government contracts provide a summary of your most recent government contract audit report.
Resource/building consent
Provide evidence that resource or building consent has been lodged, or approved.
Feasibility study/report or conservation plan or condition report
Provide a copy of your feasibility study/ report completed by an architect or suitably qualified professional. If it is for a heritage organisation or project, a heritage restoration plan must be included.
Land Ownership
Provide evidence of the land ownership. This could include, a lease agreement, land title in the name of the applicant, Maori/Marae Reservation and gazetted in the Maori Land Court.
Detailed Project Plan
This should include a project timeline, how the project will be managed, who the stakeholders you will work with are, how they have been consulted and how they will be involved.
List of current or potential users
Provide a list of the current or potential users.
Environment related requests
You must provide the following:
- Documentation that states whether or not your project is located on public land (or covenant land) or private land
- Council map - showing us the location of your project
- Threatened species - a threatened species classification list related to your project
- Ecological awareness - evidence that you have considered how to be ecologically friendly and reduce your energy consumption
Other documentation you wish to include may also be attached
Examples include:
- The most recent annual report
- Governance and operational policies
- Statement of Service Performance for registered Charities.
- Constitution/Marae charter
Prefer a printed version?
Our funding opportunities
We have two funding programmes that are open all year, and that you can apply for online at any time.
We also offer funding that works in new ways to achieve impact. These tend to be experimental programmes that are available for fixed periods, or on an invitation basis – see below for programmes that are currently open:
Foundation boundaries
If your organisation is outside the boundaries of our region, an application can still be considered if it will provide benefit to our region.
Please contact us to find out whether you should apply.
The Foundation's southern boundary is from Port Waikato Head following the Waikato River to the Whangamarino River, then along the Whangamarino River, before following the Mangatangi Stream to where it adjoins Mangatangi Road. The boundary then runs from the corner of Monument and Miranda Roads straight to Miranda. Our region covers all areas north of this, up to Cape Reinga and including the islands in the Hauraki Gulf.